Drafting summons? everything you need to know!

Written by Kees Post

17 June 2023

A subpoena may seem complicated and overwhelming, but don't worry, we are here to help!

In this article, we dive into the world of subpoenas, we discover exactly what they entail, what costs are involved, and how to write subpoenas. Because what is in a subpoena can influence what the judge decides.

With Breyta on your side, you will get the professional help you need for drafting a subpoena. Let's get started!

What will you learn about subpoenas?

  1. What a subpoena is and why it is important.
  2. How to draft a summons and what it should contain.
  3. The cost of having a professional subpoena written.
  4. How subpoena proceedings go and the steps involved.
  5. Why hiring Breyta for subpoena writing is the best choice
Collection specialist Kees Post

Collection specialist, Founder of Breyta

What is a subpoena?

A summons is an important official document by which the plaintiff informs the defendant about a (civil) lawsuit.

What is the purpose of the subpoena?

The purpose of a summons is to provide the defendant with an understanding of the claim, grounds and demands so that they can properly defend themselves in court. 

This written summons must be handed over (served) to the defendant, this may not be done by registered letter, but must be officially handed over by a bailiff.

When is a subpoena required?

A summons is necessary if you want to take someone to court to resolve a dispute or to protect your rights.

You have to inform the other party and subdistrict court with a written document. This written document is the summons.

A subpoena can cover a variety of matters, such as;

  • Collection procedures
  • Labour disputes
  • Rent disputes
  • Contractual disputes
  • Intellectual property matters
  • Liability cases
  • Family and inheritance matters
  • Administrative law cases

Our collection agency is specialised in writing subpoenas for.

  • Collection procedures
  • Contractual disputes
  • Rent disputes

Drafting and serving a summons is a legal process where accuracy and knowledge of the law are super important.

It is therefore smart to hire a professional, such as Breyta, to write a subpoena.

This ensures that the summons meets all legal requirements and that your claim is presented correctly.

We can also assist you in the initial hearing and defence.


Questions about drafting subpoenas?

Ask our debt collection professional Kees Post

Email or call 033 - 785 8470

Request subpoena advice


What should a good subpoena comply with?

A good subpoena is crucial for the success of a lawsuit. It is important that the document is drafted carefully and meets certain requirements.

In this section, we will discuss the key aspects a summons must meet to be effective. 

In short, what is in the summons is very important and can influence what the civil court decides.

1. Clear and comprehensive 

A summons should be clear and complete. This means that all relevant information about the plaintiff, the defendant and the case itself should be presented in a clear and understandable manner.

Here, it is important that legal terms are used correctly and that the facts are presented in an orderly manner. 

2. Legally based 

The subpoena should have a strong legal basis. It is important to refer to the relevant laws, regulations and case law applicable to the case.

This helps to strengthen the plaintiff's position and convince the defendant of the validity of the claim. 

3. Concrete and convincing 

Finally, a summons must be specific and convincing. This means that the plaintiff must paint a clear picture of the damage suffered and the compensation sought.

It is important to factual evidence and documentation to present arguments that support the point of view. A well-constructed argument can significantly increase the chances of a successful outcome. 

To ensure that your subpoena meet these requirements, it is smart to engage a professional like us. We have the expertise and experience to help you draft a strong and convincing summons.

Contact us to find out how we can support you in your legal challenges.

Why are you receiving a subpoena? 


You may receive a summons if you are involved in a dispute or lawsuit.

It may be a civil case, demanding compensation, for example, or a criminal case, in which the prosecution demands a sentence.

In either case, it is important to study the summons carefully and respond to the claims made. In short, what is in the summons is very important.

Did you know that Breyta specialises in drafting subpoenas? We ensure that your subpoena meets all legal requirements and is properly served. This way, you can focus fully on the court case and have the best chance of success. 

"Breyta helps you write and serve the summons so that you can start your legal case worry-free."

Subpoena in debt collection proceedings? 

If you are dealing with a defaulter and the amicable collection procedure has not produced the desired results, it is time to draft a summons.

The amicable debt collection procedure is designed to reach a payment arrangement with the defaulter without court intervention.

Unfortunately, it does not always work out this way.

In that case, it is necessary to initiate legal proceedings so that the judge in the civil court can rule on the payment obligation. 

Differences suing in debt collection proceedings

There are differences between a summons for a criminal offence and a summons for collection proceedings. 

Characteristics of a summons and hearing for a criminal offence

    • Was written by the public prosecutor

    • Asks you to appear in criminal court

    • You are a suspect of a criminal offence under the law

    • You often need a lawyer

    • If you have a low income, you may be entitled to funded legal aid, in which case you will get a pro bono lawyer to handle your defence.

Features of a summons & hearing for debt collection proceedings

    • The subpoena is drafted by a legal expert such as Breyta

    • Can be handled by subdistrict court judge

    • No lawyers needed

If the claim is small and cannot actually be contested, summary proceedings are the quickest way to get your right. 

What is the cost of having a writ written?

Having a writ prepared by a professional involves costs. 

There are costs associated with legal collection proceedings.

You can use these consider costs as an investment. 

Breyta applies fixed costs for cases where the claim is not disputed. These costs are fully recoverable from the other party. 

These costs consist of the:

  • Drafting of the summons by our lawyer;

  • Have the summons served by our bailiff;

  • Court fees;

The claim consists of the outstanding amount of invoices, collection costs and interest.

InvestmentClaim maximum
€ 300,-€ 500,-
€ 675,-€ 2.500,-
€ 875,-€ 12.500,-
€ 1.875,-€ 25.000,-

Want to know more about what judicial debt collection proceedings are? 

Disputed claims or higher than €25,000? Request a customised quotation below.


Who pays the cost of the summons?

Who bears the cost of a subpoena?

An important question to which we would like to give a clear answer.

Usually, the plaintiff is responsible for the costs of having the summons drawn up and served and for paying the court fee. This includes the cost of engaging a bailiff to deliver the summons to the defendant.

If the plaintiff wins the case, these costs may be recovered from the defendant.

This means that the defendant ultimately has to pay the summons costs and any other legal costs.

Keep this in mind when considering a lawsuit. 

Engage us to draft a professional and effective writ of summons. Thanks to our experienced lawyers, we draft a rock-solid summons, significantly increasing your chances of winning and recovering costs from the defendant.

How do subpoena proceedings proceed

A summons must be officially served by a judicial officer. This bailiff ensures that the summons is personally delivered to the defendant.

Should the defendant not be at home, in most cases the summons is delivered to a housemate or at the post office, after which a collection notice is left. 

Sending the summons as a registered letter is not a served summons and therefore not legally valid.

The summons procedure

The subpoena process may seem like a jumble of rules and steps, but with a little understanding and the right support, it can all go smoothly and hassle-free. Let's dive into the different stages of this interesting process. 

Step 1: Drafting the subpoena 

Drafting a summons is a crucial first step. This document sets out the plaintiff, the defendant, the facts and the legal grounds of the case. It is important to draft an accurate and complete summons.

A subpoena must contain the following anyway

  • The names and addresses of the parties: These are the names of the plaintiff (the person initiating the lawsuit) and the defendant (the person against whom the lawsuit is directed).
  • The nature of the claim: This is a description of why the plaintiff is bringing the lawsuit. It should be clear and specific.
  • The proof: These are the facts the plaintiff uses to support his claim. It can consist of documents such as invoices and agreements.
  • The desired outcome: This is what the plaintiff wants to get from the court. This is often the money the defendant fails to pay.

As this forms the basis for the rest of the proceedings. Breyta can help you with this by drafting a professional summons for you. 

Step 2: Issue summons 

After drafting the summons, it must be officially served on the defendant. This means a bailiff personally hands the document to the defendant.

It is important that service is done in the right way, as this ensures the legal validity of the proceedings. Thus, serving a summons should always be handled by a bailiff.

Step 3: Defendant's response and further proceedings 

After service, the defendant has the opportunity to respond to the summons in writing. Depending on the response, the case may go to civil court, where both parties can explain their positions.

It is important to be well informed and prepared throughout the proceedings so that you can represent your best interests during the hearing. 

At Breyta, we understand how important it is to have a well-drafted summons and a smooth procedure. Our experts are ready to help you draft a summons and guide you through the entire process. Contact us for more information and to discuss how we can be of service to you.

What if the defendant does not come to the hearing?

When a defendant fails to appear at the court hearing, this serious consequences have. In most cases, the judge will issue a default judgment assign, granting the plaintiff's claim without looking at the defendant's defence.

It is therefore very important to always be present at the hearing or have yourself represented by a lawyer. If you have been convicted in absentia, make sure you get a proper summons in absentia sent to the court. Usually drafted by a

With the application, you ask the court to hear the lawsuit again. This will ensure postponement of the judgment. Of course, make sure you do show up on the next date. You can hire a lawyer to put up a defence, but this is not mandatory.

Within one working day you will receive an advice and cost estimate. Completely free of obligation. We only start working after your approval.

Sparring about your debt collection case?

Feel free to call us at 033-785 8470. 

Then we will discuss the best approach together.

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✅ On weekdays from 08:00 - 20:00 hour

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Frequently asked questions about opposition & writs in absentia


How should a subpoena be issued?

The summons must state the full name and residence or business details of the plaintiff.


Who prepares a subpoena?

In collection proceedings, the collection specialist prepares the summons.

In criminal cases, the prosecutor drafts the summons.


What does it cost to prepare a summons?

Drafting a summons costs at least 300€ this includes having the summons served a bailiff and court fees.

If the lawsuit is won, the costs can be recovered from the loser.


Who sends the summons?

A creditor sends A subpoena to the debtor.

However, sending a summons via registered mail is not legally valid.

A summons must always be handed over by a bailiff.


How much time is there between and summons and hearing.

The law states that there must be at least 7 days between handing over the summons and the hearing.

Customer experience with debt collection agency Breyta

Michael Netten
Michael Netten
25. April, 2024.
Professionele aanpak en netjes verzorgd. Aanrader als je iets te incasseren hebt :-)
Rob Quené
Rob Quené
25. April, 2024.
Op een prima manier geholpen! Men denkt mee in oplossingen die voor zowel de klant als het bedrijf het prettigst zijn en het resultaat is zoals gewenst. Uitstekende service!
Dani Dunsbergen
Dani Dunsbergen
8. Maart, 2024.
Ahmet Demirel
Ahmet Demirel
5. Maart, 2024.
We hadden een klant die niet wilde betalen. We hebben Breyta benaderd. Kees was heel duidelijk in zijn communicatie. We werden op de hoogte gehouden tijdens de gehele procedure. De klant heeft uiteindelijk betaald. We zijn superblij met dit bedrijf en zullen het zeker aanraden!
Geert Menting
Geert Menting
4. Maart, 2024.
Ik werd geconfronteerd met een verstekveroodeling, aangezien ik de dagvaarding niet had ontvangen. Hierdoor was ik genoodzaakt in verzet te gaan. In deze situatie heb ik contact opgenomen met Breyta, waar ik snel, deskundig en op een persoonlijke wijze werd bijgestaan door Kees. Na een analyse van de zaak kwam Kees met een helder plan van aanpak. Dit plan hebben we vervolgens samen succesvol uitgevoerd. Naast de kundigheid heb ik de persoonlijke aanpak en snelheid van communicatie als zeer prettig ervaren.
Jan-Willem Logtmeijer
Jan-Willem Logtmeijer
8. Februari, 2024.
Ellie Borgers
Ellie Borgers
9. Januari, 2024.
Alles is keurig geregeld.
Stan SB Woodshop
Stan SB Woodshop
4. Januari, 2024.
Ik wist niet dat het zo makkelijk, duidelijk, vriendelijk en bovendien snel geregeld kon worden. Als ik dit eerder had geweten had het mij een hoop tijd en moeite in het verleden kunnen schelen. Mocht het weer nodig zijn dan maak ik zeker weer gebruik van de diensten van Breyta!
Joëll J
Joëll J
23. November, 2023.
Super fijne ervaring met Breyta en Kees Post Na verschillende slechte recensies van andere partijen te hebben gelezen bij Breyta uitgekomen, die wel veel positieve recensies had. Ik begrijp nu waarom. Na het eerste contact advies gekregen om een pre-incassobrief te sturen. Nadat dit op niks was uitgelopen werd ik netjes gebeld met de vraag of ik het incassotraject wilde starten. Nadat ik hier bevestigend op geantwoord had werd het incassotraject gestart. Tijdens het incassotraject ben ik telkens netjes op de hoogte gehouden door Kees. Als ik laat in de avond belde was er altijd een medewerker aanwezig om mij te woord te staan en een terugbelverzoek achter te laten bij Kees. De volgende dag werd ik dan netjes gebeld door Kees. Uiteindelijk kwam er weinig tot geen (re)actie vanuit mijn debiteur. Toen we op het punt stonden om een gerechtelijke procedure te starten kregen we bericht dat mijn debiteur faillissement gaat aanvragen. Helaas. Ondanks deze domper wil ik Kees en zijn team toch enorm bedanken voor het meedenken en de fijne service tijdens het traject.
Sandra van Heel
Sandra van Heel
22. November, 2023.
Super tevreden over Breyta! Ik zal het iedereen aanraden als je op zoek bent naar een incassobureau die absoluut zijn afspraken nakomt. Ze reageren snel en ze doen er alles aan om je te helpen en houden je goed op de hoogte van de vorderingen.

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